restoration project management software | iRestore Restoration Software

How Restoration Contractors Can Let Go to Grow

restoration management softwareWhy is letting go so hard? As a recovering micromanager myself, it often sounds like this:

  • Nobody will do it as well as me or do it right. How do you know if you do not give them a chance?
  • It is easier to do it myself. Have you tried to clearly define how to do it?
  • It is too hard to do. Not everything we are doing is that hard and others can do difficult things.
  • You do not have time to train anybody. And you never will – if you do not let go. 
  • I need to know what is going on. You can with the right systems, processes, reporting, and visibility.
  • Nobody else cares as much as I do. How can you be sure of that and how can you change that? Why don’t they care?
  • I cannot find the right person. The right person will not be a magic wand. 

Resistance to letting go is the nemesis of growth. When you let go:

  • You grow, not only potentially in rank or size of the company you are leading, but you also grow professionally. Your leadership and management abilities get challenged and honed while you let go to grow.
  • Your Company can only grow if many more people can do what needs to be done in alignment with company objectives.
  • Others are given the opportunity and the tools to grow in their positions if they are given the chance.

The following are a few tips to help let go; some of these tips are interdependent. For example, if you use the 70% rule of delegation, you should also have checks and balances, systems, and the ability to review key metrics and information. These are tips that I personally have employed. The benefit of employing them is that you, your company, and others can grow. You can get time to rest and recharge and pursue opportunities that help your company thrive.  

  1. Develop Repeatable Processes And Best Practices: This is not as hard as it sounds. Once you identify the task, start breaking down the steps and best practices that create the desired outcomes. This will be the guideline for others to follow. Document and communicate to the person(s) who will be responsible.
  2. Give People The Opportunity To Establish A Do-It-Better Mindset: This tip is more about changing your view. Instead of thinking, nobody will do it better than me, think about the opportunity of someone doing it better than you did. This is possible when given clear expectations, a road map, and trust.
  3. Consultant Or Coach: It is okay to seek help. If you know that you are having trouble letting go and it is stagnating your growth, consultants and coaches can help you overcome the mental blocks, as well as the process and strategy to employ the letting go in your company.
  4. Reports, Metrics, Information: Maintaining a reporting system that allows you to monitor processes and outcomes is key to making sure that everything you let goes of is running smoothly. Whether it is one functional unit that you are managing or an entire company, there are a variety of ways to keep your pulse on things without doing it all yourself. Be disciplined in your reviewing of reporting systems. A functional unit or an entire company is never going to be “set it and forget it,” Ron Popeil
  5. Respect The Chain Of Command: As you let go, the process may entail establishing reporting lines and chains of command. Be careful with the transition and selection of those to who you have entrusted to do their job. If you break the chain of command to transfer some responsibilities, your efforts may be futile, and you are not giving trust and opportunity to the person assigned the responsibilities.
  6. Use The 70% Rule Of Delegation: Many years ago, I was exposed to this concept. It has had a profound impact on how I make decisions on assigning myself a task or delegating. I use the 70% rule daily as a “still in recovery” micromanager. There are many things we all want to do ourselves because we either like doing them or we think we can do better than anyone else. The reality is that if we stop there and act, we will stagnate ourselves, the company, and others.

When making these decisions, and setting aside the fact that someone may be able to do more than 100% of what you do, I sometimes employ a part two of the thought process. What is the worst thing that would happen if it were done 70%?

As an actual and maybe ridiculous example, I want to order all the food for our classes. I want to control the food; nobody will get just the right combination and quantity. I need to let it go and trust and if by the slight chance that we do not have bananas one morning or 50 pounds of extra frozen meat in case of a food emergency; it will be okay, and the world will not end.

  1. Do Not Enable As You Let Go: If something goes wrong, or if mistakes are made, you may have to take action. However, do not slide back and just fix the immediate issue. Stick with the letting go strategy and continue to develop your team members to their full potential.
  2. Clearly Define Expectations And Assignments: This concept has been making my list in many of my most recent articles as it is often the root cause of not getting the outcomes that we desire. Another light and easy example that can be applied to even more complex issues: The company was out of bandages in the first aid box. It was an inventory maintenance responsibility that slipped through the cracks over the years. Solution: A position and person was assigned the role of inventory, ordering, and restocking once a month. The person in the position enthusiastically accepted the responsibility and the problem was solved.

What should you let go of to grow? As a manager, leader, or owner, as you let it go, you, your company, and others will be able to grow and enjoy much Restoring Success.

Why Should I Have Project Management Software?

restoration project management softwareThe world is becoming more and more technologically advanced in recent years. It has become increasingly difficult to keep track of everything with papers and a mental checklist. However, it may be the way you have been doing it since the beginning of your company, and you are just used to it. Though change may seem challenging, it can bring on a more efficient business model, especially with the evolving world around us.

Restoration Project Management Software

If a company has been operating with a simple calendar for as long as the company has been operating, it may seem inconsequential to keep it the way it is. However, there are some reasons to consider switching the way you manage projects in your company. 

Organizational Advantages

Restoration companies like your own have to handle and keep track of seemingly endless claim documents, contacts, estimates, insurance information, and notes taken on the job. Losing even a single sheet of these valuable papers can create huge problems down the road. Using management software can ensure that this doesn’t happen by keeping it in a single digital repository to retrieve it whenever necessary. Submitting important documents and entering notes and contacts into this software can guarantee that nothing is lost. Additionally, any team member can access it when they need it. They are more likely to complete a restoration job on schedule and keep within a set budget. 

Increased Productivity

As mentioned prior, any team member can access important information to complete jobs, as well as keep notes and contacts in one place. By doing this, they are less likely to stay on the job site to complete restoration, rather than running back and forth from the office for this information. With all the necessary information at their fingertips, your business is guaranteed an increase in ROI. 

Not only that, but with the increase in restoration demand, it may be confusing for employees to keep track of each job. The needs of each restoration can be met properly without forgetting the necessary steps and jobs aren’t accidentally confused for others. 

Tracking Financials

Keeping track of a budget for every home can be difficult, especially when there are so many restoration jobs. Unforeseen costs can pile up and carve away profit margins for the job. With crucial financial data stored in a single database, managers and executives can continually be informed based on real-time financial numbers across the entire organization. Restoration jobs can be kept within the budget and keep profits up. The last thing that a company needs are surprise costs that end up turning a job into a bigger loss than a gain.

Where Can I Get Project Management Software?

After considering the advantages of management software, iRestore can help you venture into this new world of technology. The tools that are offered will improve operations within your company and improve organizational habits. iRestore provides a one-stop place for all of your data that can be shared companywide to make both employees and customers happy.

Embracing Technology In The Restoration Industry

restoration project management softwarePredicting the future of your restoration company has never been easy. “Business as usual” certainly has been unusual this decade. Consider the high speed of change, political uncertainty, health challenges, safety protocols, and an ever-changing market. Just think of how the last decade of technology has shifted our interaction with employment, communication, education, and online shopping. 

Have you put your company in a position to adapt and capitalize on these changes? For the past few years, most restoration professionals have worked within the constraints of the COVID-19 situation by inventing new processes and policies “on the fly.” As the pandemic stabilizes, you have to take purposeful actions to stay nimble, flexible, and alert for additional shifts in the industry. 

Lingering Supply Chain And Labor Problems

Two wheels on your metaphorical car are supplies and people– both are in short supply. Lead times on many materials are still affected by supply chain disruption. Commodity costs like lumber and sheetrock continue to rise. Some specific technological equipment is still affected by chip shortages in the manufacturing process; thankfully most have eased since last year. However, signs of inflation keep pressure on you to make capital investments sooner, not later. 

Most metro areas are still struggling to fill vacant positions for frontline workers. Many companies have had to limit growth due to available staff. To locate great people you need to take deliberate action. As a leader, you need to make locating staff a priority and incorporate weekly recruiting activities to keep your pipeline full. 

Opportunities Via Automation And Digitization 

Your continuing challenge is to identify opportunities to get more done by managing the data you have and can easily access. For example, tap into crowd-sourced data to improve your estimating process. 

Many activities, from project management to job site tracking, can be reworked to maximize results. When the physical world becomes digitized, like with Matterport or DocuSketch, many functions can be automated: measurement, drawing, and estimating. This will allow estimators to produce faster and more accurate estimates.

Search out new systems to automate repetitive, manual processes to lower operating costs and improve accuracy. Interconnected tools (phones, tablets, laptops) using 5G technology can provide immediate job site communications to the office and insurance companies. Every minute saved in sharing info at the site of water damage can represent less damage and faster drying time. And if the job tracking information is more accurate, invoices might get paid quicker. 

Take note that all of this technology will increase the cyber risks in your business. Manage your data, maintain standards, and protect your business from the many controllable data breaches. 

Moving Forward In Uncertain Times

Face the operational challenges today with the best tools and team you can find. This technology revolution is really imminent. Like you, iRestore focuses on solutions and continues to embrace change. Do your homework, create a nimble company, and look for partners to leverage this technology. 

Explore iRestore Restoration Project Management Software

As you assess the current situation and make plans for the future, you are gathering data and exploring ideas to manage growth. iRestore offers project management exclusively for the restoration industry. iRestore has tools to improve operations and add efficiencies with a minimum learning curve for your staff.

Maximize Profits with Effective Equipment Management

restoration project management softwareThe restoration business can be a profitable business that is vital for homeowners facing a crisis. But as a business owner, you know how difficult it is to stay on top for the offerings.  Industry estimates suggest that most restoration companies invested between $50,000and $150,000 just to get started. In addition to supplies and personal protection equipment, you’ll have to have: 

  • Trucks
  • Trailers
  • Power saws 
  • Ladders
  • Generators
  • Lights
  • Commercial air movers
  • Dehumidifiers 
  • Computers
  • Tablets
  • Phones 

Restoration Project Management Software

Keeping track of which “stuff” is available and which “stuff” is already on a job site is critical for great restoration results. While your team is onsite, you want them focussing on the client, not the inventory list. Paper lists and shared spreadsheets create a lot of opportunity for mistakes.  

It also takes a lot of time to process orders from each sales channel separately and to make regular manual stock checks– time better spent building your business. And in a time with supply chain issues exist across the board, lags in reordering when stock levels are low could result in missed opportunities for you. Instead, implement an inventory management system to automate and coordinate these tasks.

Your team can choose to track with your existing tracking numbers. Or you could use iRestore’s efficient barcode feature. Your staff will now track equipment easily with a user-friendly interface implemented across all platforms. Use this accurate data to improve overall reporting and maintenance records. 

Equipment management software can send automatic reminders when the replacement date of parts is approaching, or when specific parts are missing in your inventory, so you can purchase them in advance. At the same time, you can avoid overstocking and wasting money.

Features of Equipment Management Software 

  • Repairs and Maintenance can be easily tracked and documented
  • System allows you to assign equipment to jobs, storage, vehicles, and employees
  • All assigned equipment not “pulled” on the last day of a job is kept track of to help ensure that no equipment is left behind
  • Allows you to monitor and evaluate your inventory in multiple ways
  • Create detailed logs, custom invoices, estimates, and supporting documentation
  • Consecutive scanning feature allows for fast and efficient equipment transfers. (Keep track of equipment’s serial number, purchase date, price)
  • Integrates for all hard assets within the system: phones, devices, computers, meters.

iRestore Project Management Software 

iRestore helps you organize data to build on the success of your restoration business. By making the most of the information that your team gathers on site and in the office, you can improve communication and efficiency for your restoration clients.

iRestore provides affordable and easy-to-use software for restoration service companies. Using the latest in iPhone and iPad technology, this software collects data from the field in real time for a more accurate “big picture” view. Since both job management and CRM (customer relationship management) are critical to your success, keeping your information in an easy to use format will empower your business.

Call or request a demonstration of how your business can benefit.

Isn’t It Time You Had A Real Restoration Management System In Place?

restoration management systemYou’re the one who’s always on the go. You try to keep up with all of your restoration business’s needs and demands, but it’s hard when you’re juggling so many different things at once.

It’s so much easier to manage your business if your information is all in one place, and you can access it from any mobile device. iRestore is a comprehensive solution to help you manage your entire restoration business. It was built by restoration professionals for restoration professionals, so we know exactly what you need to do your job better—and make more money while doing it!

Restoration Management System

Allow iRestore to manage your restoration

iRestore is a restoration management solution that helps business owners streamline their operations and reduce costs. We’ve built our software to be extremely user-friendly, so you can spend less time on compliance and more time doing what you do best, helping your customers.

We know how hard it can be to stay compliant with industry regulations when you’re running a restoration company and trying to manage all of the other aspects of your business. The good news is that we’re here to help. Your iRestore account manager will work with you to set up your account so that everything is seamless from start-to-finish. Once everything’s in place, we’ll take care of everything else—from invoicing clients and tracking expenses, down through payroll audits—so that all your worries are taken care of by an expert who understands exactly what goes into running a restoration company.

The fully integrated restoration management solution

The fully integrated restoration management solution is a highly scalable, cloud-based system that can be adapted to suit your business needs. It offers complete flexibility, with the ability to integrate with existing solutions and add additional modules as needed.

The system offers a range of features such as:

  • Job management – Manage all aspects of jobs from initial assessment through completion and post-job analysis.
  • Relationship management – Track customer preferences, manage contracts for each customer or group of customers.
  • Equipment Management – Track location and availability of equipment at all times so you know where it is when you need it most (or call us).
  • Vehicle Management – Keep track of vehicle usage patterns so that costs can be accurately forecasted and managed in real-time.

Built by industry experts for the industry experts

iRestore has been designed to provide a complete solution for the restoration industry, providing a single source of truth for all restoration information. The iRestore system is simple and intuitive to use, making it easy for you to stay productive on the go.

With iRestore’s mobile app, field workers can capture photos and generate service tickets with their smartphones or tablets. They can also work offline and sync later when they have internet access again—meaning there’s no need to wait around at home base while your team works in remote areas without connectivity!

iRestore is the most comprehensive, powerful, and easy-to-use restoration management system on the market, and we’re pleased to announce that it’s now available for a price everyone can afford. There’s no need to refill costly cartridges or replace paper whenever you want to sign a work order or create an invoice—iRestore stores your printouts in the cloud, so all you need to do is log in with your phone or tablet. You can focus on your customers while iRestore handles your business needs.