restoration industry software | iRestore Restoration Software

Utilizing Digital Documents With Restoration Industry Software

Restoration Industry SoftwareIn today’s day and age, restoration businesses do not have to rely solely on paper if it no longer fits their needs. In fact, a recent study performed by Deloitte found that 94% of business owners agreed that digitizing paper documents and making a digital transformation was one of the top priorities for their organizations. Why is utilizing digital documents an ideal option for restoration companies, and really any business? Here are just a few reasons you may want to consider document digitization for your restoration company.

Restoration Industry Software

  1. Storing paper documents requires space and lots of it. Desks, shelves, counters, and filing cabinets can only hold so much paper before they’re filled up and overflowing. In other words, even more, physical space is needed in order to store the rest of your documents plus the ones to come. Document digitization reduces the need for physical storage in your office space, making your place feel larger, more open, and even more organized.
  2. Thumbing through paper after paper looking for a specific document takes time and keeping paper documents organized, and easy to find is nearly impossible. When you make your records and documents digital, you can search for the specific file you need by simply typing in a word. Files can be retrieved within moments, saving you a lot of time and improving efficiency in your business.
  3. Minimizing operating costs is a huge priority for every business, especially for restoration companies. Paperless documentation helps employees be more efficient, saves time on tasks, decreases material costs, and shares information faster. By going digital, you can organize, schedule, document, and execute projects easier, resulting in lower operating costs.
  4. With the number of documents that a restoration company needs to go through and store every day per project, losing or misplacing a paper or two is bound to happen. When you switch to digital documents, everything is filed, saved, and backed up so nothing gets lost. Important documents will be saved on software that allows you to find them quickly when you need them, and keep them stored and secured when you don’t.  

Many different businesses need to store hundreds, if not thousands, of records and information, especially within the restoration services. Maintaining, storing, organizing, finding, and sharing paper documents can be a hassle. Utilizing digital documentation and storage streamlines your business. If you are ready to maximize your workflow and project management through digital documentation, then iRestore has the system for you. Our restoration industry software was built by restoration professionals for restoration professionals with the purpose of helping you file, store, and share digital documents in files. Employees can access information remotely, share information with each other, and save documents from project sites. Our software also helps with scheduling, storing contact information, and all the other tools you need in order to run your business more smoothly and efficiently. Give you and your employees the tools they need to be successful, manage projects, schedule equipment, and store documents and files optimally with restoration industry software.

How Restoration Industry Software Can Help You Be More Organized

restoration industry softwareWith the beginning of a new year, most people and businesses have goals of getting more organized. Organization in businesses, especially restoration companies, leads to improved budgeting and cost management, better communication with employees and customers, and a great understanding and control over operations. When dealing with restoration projects, time is so important, and getting everything and everyone scheduled to be where they need to be within a moment’s notice can sometimes be, well, disorganized and chaotic. Here are two basic habits you can work on to help you be more organized in your business and life in general:

1. Write things down. 

One of the biggest mistakes we make is telling ourselves we will remember that when there are a million other things we have on our minds. We cannot be expected to remember every detail, every address, or every schedule on our own. By writing things down though, we can be sure that nothing gets forgotten or falls through the cracks. Dates, contacts, schedules, and addresses of restoration projects can go from hectic to helpful just by making a list and keeping a record. We are going to take this step a bit further though, since many of us do not carry around paper and a pen with us nowadays. We do, however, have smart phones and devices that can allow us to access digital lists, and even create and share files that can be accessed and updated by multiple users. Through restoration industry software, you can create notes, contact lists, address books, and schedules that can be edited by and shared with members of the restoration team so that no one or no project falls through the cracks. 

2. Set deadlines and make schedules. 

Organized people and companies know that time is valuable, especially when dealing with disaster restoration. Being organized means you do not waste time, which means you are more productive. Without schedules and deadlines, time can easily get away from us. When everyone is on the same page, knows the schedule, and has set deadlines, time is rarely wasted. To successfully stick to deadlines and stay on schedule, you must be organized and planning must be done beforehand. For each project you are working on, create a schedule with deadlines for each step of the restoration project to be completed by. Make sure these schedules and deadlines are effectively communicated with team members, and that proper planning and coordinating are done in accordance with the schedule. Again, the best way to communicate deadlines and schedules across multiple platforms and to multiple technicians is by utilizing restoration industry software, you can create and share schedules, set deadlines, and send reminders and alerts to team members. Coordinating equipment drop-off, monitoring, and pick-up schedules becomes much more organized when it is done in one place that everyone can see. Utilize the software available specifically for restoration companies to help you create more organized schedules and set attainable deadlines for projects and you will be amazed at how much more efficient your time management will be.

Stay Organized With Restoration Industry Software

In summary, our goal at iRestore is to help you become more organized so you can reap the benefits that come from better organization skills. Our restoration industry software was developed with you in mind, and will help make everything more accessible and organized so you can focus more on restoring homes and less on the behind-the-scenes details.